Team Roles

Team Roles

President (Committee)

  • The figurehead and leader of the club
  • To represent the Committee and Club, acting as spokesperson as required
  • To approve agendas and minutes of the Committee meetings
  • To have a casting vote in meetings

Chairman (Committee)

  • To assist the Secretary in preparation of meeting agendas
  • To manage the efficient running of committee meetings, AGMs and SGMs (as required) and contribute to the objective decision making by exercising sound judgement
  • Facilitate open discussion and good decision making
  • To ensure the committee act in the spirit of the Club, in the best interest of its members and according to the constitution
  • To represent the Committee and Club, acting as spokesperson as required

Secretary (Committee)

  • Organise committee meetings and publicise them on the club calendar
  • Draft agendas for committee meetings, AGMs and SGMs
  • Take minutes at committee meetings, AGMs & SGMs
  • Issue draft minutes to committee for review and comment
  • Issue final minutes to general membership
  • Receive and process general club correspondence, documentation and information
  • Facilitate payment of affiliation fees to UKA etc. (Get cheques from Treasurer)

Assistant Secretary (Committee)

  • Assist the secretary in the performance of their duties
  • Perform the role of Administrator to club social media sites
  • Perform the role of social event coordinator

Treasurer (Committee)

  • Record all payments and receipts
  • Analyse all income and expenditure
  • Reconcile bank account
  • Produce accounts for every committee meeting
  • Give brief report at meetings
  • Produce year end accounts for the AGM
  • Report to membership on year’s finances
  • Pay all bills and expenses in a timely manner
  • Make available cash floats and club subsidies when necessary
  • Reconcile club race accounts
  • Manage bank accounts online
  • Maintain all records in order for year-end audit

Head Coach (Committee)

  • The holder of the position of Head Coach shall be a UK Athletics coach qualified at level 2 or above
  • Ultimately responsible for coaching sessions of the club
  • Responsible for forward planning all teaching/coaching sessions including liaising with Assistant Coach and Captains
  • Risk assess new route or activity or delegate task to other qualified persons
  • Attend competitions/events with teams with a view to coordinate, assist, support and motivate the team
  • Monitor/evaluate and feedback individual and team performance
  • Maintain discipline in accordance with club/charity policies
  • Lead coach development within the club
  • Leading runs and preparing sessions
  • Help with development of Captains and runners
  • Be aware of any medical issues or disabilities that members may have, to ensure the club can perform its Duty of Care towards all members
  • Take on the duties of the club President in their absence and as directed by the president

Captain (Committee)

  • Generate team spirit by motivating, leading cheers, attending team events, knowing their team and showing interest and supporting progress
  • Be a role model – be on time, approachable etc
  • Aid Team Captains and Coaches in leading activities if asked
  • Lead warm ups/downs and stretches, always including a demonstration
  • Come up with new ideas for sessions/events and report to Team Captain/Coaches

Welfare Officer (Committee)

  • Ensure that the club upholds its duty of care to its members and make sure that all club members receive fair and equal treatment at all times.
  • To be the main point of contact for any reported cases of misconduct or poor practice.
  • Maintain an up to date knowledge of all relevant welfare and child protection policies published by the Club and UK Athletics and ensure that the club adheres to these policies where appropriate.
  • Maintain a record of all club members that hold a current CRB disclosure.
  • Initiate action in the event of any cases of misconduct ensuring that all appropriate persons have been contacted.
  • To keep the Management Committee informed of all issues affecting Club members especially reported cases of misconduct or poor practice

Run Leader

  • Leading runs and preparing sessions
  • Liase with the other run leaders, Club Captains and head coach to define appropriate run routes
  • Responsible for ensuring that each run group is conducted in accordance with health and safety guidelines
  • Oversee group runs, ensuring that the responsibilities of the front and tail runners are clearly communicated in respect of circulation (regrouping), and awareness of forward hazards.
  • Lead warm ups/downs and stretches, always including a demonstration
  • Be aware of any medical issues or disabilities that members may have, to ensure the club can perform its Duty of Care towards all members

Media Officer

  • Ensure the website is kept up to date with relevant and appropriate content in accordance with the objectives defined by the club committee

Webmaster

  • Designs the website and coordinates hosting
  • Maintain the clubs website with a view of providing a site that provides a source of up to date and informative data to club members in a format that is easily accessible and easy to use
  • To liaise with the media officer to ensure that the website content is up to date